Senior Administrative Coordinator

The Senior Support Specialist provides high-level administrative support to the company by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

• Assist with communication between Canada & Germany.
• Coordination of documents internally.
• Internal compliance/reporting.
• AR/AP and data entry process.
• Responsible for procurement and permitting duties as needed.
• Manual data entry for reporting requirements.
• Create reports, memos, letters, and other documents.
• Answer phone calls and direct calls to appropriate parties.
• Record, type, and distribute meeting minutes.
• Greet visitors and determine whether they should be given access to specific individuals.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence including faxes and email.
• Provide professional and collaborative support for leaders exercising independent judgment and discretion to ensure optimal work and information flow.
• Brief assigned leaders on upcoming commitments and responsibilities. Provide follow-up as appropriate.

• Experience in the energy market.
• Strong interpersonal skills and the ability to build relationships.
• Proficiency in Windows, including MS Word, Excel, and PowerPoint.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Excellent management, time-management, and problem-solving skills.
• Ability to manage multiple priorities, projects, and display flexibility in a fast paced and changing work environment.
• Strong attention to detail. 

• High school diploma.
• Five years of administrative experience.
• Five to ten years providing support for upper-level management.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Ability to sit at a computer terminal for an extended period.  Moderate noise (i.e. business office with computers, phone, and printers, light traffic).

*** Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.