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Senior Administrative Coordinator - Job - Jobs - hep

Senior Administrative Coordinator

Senior Support Specialist

The Senior Support Specialist provides high-level administrative support to the company by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.


  • Assist with communication between Canada & Germany.
  • Coordination of documents internally.
  • Internal compliance/reporting.
  • AR/AP and data entry process.
  • Responsible for procurement and permitting duties as needed.
  • Manual data entry for reporting requirements.
  • Create reports, memos, letters, and other documents.
  • Answer phone calls and direct calls to appropriate parties.
  • Record, type, and distribute meeting minutes.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence including faxes and email.
  • Provide professional and collaborative support for leaders exercising independent judgment and discretion to ensure optimal work and information flow.
  • Brief assigned leaders on upcoming commitments and responsibilities. Provide follow-up as appropriate.

Required Skills and Abilities:

  • Experience in the energy market.
  • Strong interpersonal skills and the ability to build relationships.
  • Proficiency in Windows, including MS Word, Excel, and PowerPoint.
  • Ability to work independently and with professional discretion.
  • Excellent writing, editing, grammatical, organizational, and research skills.
  • Excellent management, time-management, and problem-solving skills.
  • Ability to manage multiple priorities, projects, and display flexibility in a fast paced and changing work environment.
  • Strong attention to detail. 

Education and Experience:

  • High school diploma.
  • Five years of administrative experience.
  • Five to ten years providing support for upper-level management.

Working Conditions:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Ability to sit at a computer terminal for an extended period.  Moderate noise (i.e. business office with computers, phone, and printers, light traffic).

*** Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Senior Administrative Coordinator - Job - Jobs - hepSenior Administrative Coordinator - Job - Jobs - hepSenior Administrative Coordinator - Job - Jobs - hepSenior Administrative Coordinator - Job - Jobs - hepSenior Administrative Coordinator - Job - Jobs - hepSenior Administrative Coordinator - Job - Jobs - hep
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Career level
Employment type
Full time

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Brittany Tubbs
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